Meridian Windsor Half Marathon 2017

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Race Rules & Regulations

• Entrants are required to abide by the Race Rules and marshals’ directions.  Entrants for the half marathon must be amateur, and 17 years or older on race date.  The race will be held under UK Athletics rules
• Entries to the Windsor Half Marathon are personal to the applicant, entry fees are non-refundable and non-deferrable.  Any runner who competes in another person's race number will be disqualified.  UK Athletics rules state:

“Numbers are issued to the individual athlete completing the application form except with the specific authority of the Race Organiser. Athletes who receive transferred numbers without permission will be disqualified from the race. Both runners will be subject to disciplinary action by the appropriate National Association.”

• No refund can be given if the race has to be cancelled or postponed due to circumstances outside the race organisers’ control.
• The race organisers reserve the right to refuse or cancel applications, including duplicate applications, or alter the date of the event, the course route or distance
• The race organisers, sponsors, charities, suppliers and/or their agents will not be liable for any injury, loss or expense which may arise in consequence of your participation in this event save as to negligence
• All runners are required to complete the personal, contact and health details form on the back of their race number.  
• There is a cut off time for the start – if you arrive later than 10.10am you will not be allowed to cross the start line as the Glynn Shefford Memorial Run will be getting ready to start.
• No wheeled vehicles (pram’s, buggies etc), dogs, following cycles allowed.
• The Windsor Half is a 2-lap course and runners need to be able to hear our marshals who will ask the main field to move over as the faster runners and accompanying vehicles overtake them at speed on their second lap. We also occasionally need to get emergency vehicles along the course too. If you really can't run without headphones then please look at the "Critical Zones" map which points out the 2 areas where you need to be extra vigilant and need to hear marshal's instructions and emergency vehicles - it's really important, and for your own safety and for the safety of others, please use common sense and show a duty of care to others. Bone conduction headphones are acceptable and are endorsed by UK Athletics.
• Race marshals and medical team members have the authority to disqualify and remove any runner they consider to be acting dangerously, or to be unfit to compete
• Disqualified runners will be removed from the race results, banned from future Windsor Half Marathons and reported to UK Athletics
• Team Rules – We do not require competitors to wear official club or team vests except for UK Athletics Affiliated Clubs.  Team results will be based on cumulative times (not places)
• Runners are required to give assistance to fallen runners, and to report any casualties immediately to the nearest first aid post or race marshal.
• In the event of any dispute the decision of the Race Referee and Race Director shall be final
• Prize winners are only allowed to receive one prize. E.g. If a veteran runner finishes amongst the first 6 prize winners in the Open Race then he / she will not be eligible for the award in the veteran category.
• It is very important to wear your number clearly visible on the front of your running vest/t-shirt. Your number must not be altered in anyway or covered by any clothing/tri belt. Do not bend twist or fold your number.
• Runners are NOT required to register before the race.  
• Check your bank statement for confirmation of acceptance
• Change of postal address, email address or telephone number(s) -If your postal address, email address or telephone number details change, then you must inform us as soon as possible by either changing your details online details of which were on your confirmation email or by emailing: [email protected]. If this is not done, we cannot guarantee that you will receive all race communications.

Refunds

The moment you enter our race we start to incur administration costs and banking charges, simply in processing your entry and payment.  We also incur further charges in administering cancellations and processing refund payments.   

No refund can be given if the race has to be cancelled or postponed due to circumstances outside our control, for instance by order of the government due to foot and mouth.  Your entry fee is invested in the cost of staging the event, and the main costs to contractors, suppliers, administration etc are already committed well before race day.   

Deferal of Entry

In the event of injury which prevents a registered runner from taking part in the WHM, we offer deferral to the 2018 event. This must be supported by a note from either a Doctor or Physiotherapist. Deadline 12th September. Please contact us via [email protected]

Deferrals are granted at the absolute discretion of the event organiser. A deferral permits one standard entry to the same race as previously entered for the following year. Deferrals are only vaild for the following year's event and will not be 'rolled over' or extended. Deferrals may not be transferred to another runner.